Business Coaches’ AI Sales Funnel Automation

Use AI-powered funnels that are created, maintained, and optimised by professionals to turn strangers into customers while you sleep.

FACT: 92% of coaches do not have an automated sales funnel.

If your “sales funnel” consists solely of a calendar link and the hope that someone will make a reservation, then You’re losing out on thousands of dollars.

Automation powers the contemporary coaching industry:

Lead generation
Sequences of nurture
Handling objections
Making a call
Aftercare

Doing this by hand? You’re losing time, clients, and your sanity as a result.

Picture This:

After reading your post and completing the quiz, a prospective customer..

Acknowledged as a warm lead
Gets five customised emails
Views a brief video regarding your offer
Makes a call
Receives a pre-call homework reminder
You approach a prospect who is prepared to make a purchase.

**While you take a day off or coach clients.**

It’s not magic. We create **AI Sales Funnel Automation** for you.

AI Sales Funnel Systems Done for You (Designed for Coaches)

Presenting VA For Hire’s **AI Sales Funnel Automation Service**, a comprehensive done-for-you solution that automatically collects, qualifies, nurtures, and converts your leads.

Ideal if you

Too busy to follow up by hand
Desire steady leads without posting every day
Desire to schedule additional sales calls without experiencing sales anxiety
Are you tired of partially completed automations and malfunctioning technology?
Do you want a funnel that does more than look good?

Why Coaches Rely on VAs to Hire Them for Their Funnels

**Coaches Created for Coaches**: We have scaled our coaching funnel and more than 200 others, so we know what converts in a coaching funnel.
**Human Funnel Knowledge + AI**: Instead of using generic funnels, we use tools like GoHighLevel, ChatGPT, Typeform, and Make to power intelligent, automated journeys.
**DM to Call. Test Your Sales Skills. Client Webinar. **: We match your offer and niche with the appropriate kind of funnel. Nothing generic.
**Conversion-Oriented**: To get people to book discovery calls with ideal-fit leads, we track, measure, and optimise each funnel we create.

What Your AI Sales Funnel Automation Includes

Funnel Mapping and Strategy

Personalised funnel design (via quiz, email, or direct message)
The type of funnel that corresponds to your coaching offer
Designing the lead journey: awareness to conversion
Automation triggers and logic

Tech Setup & Funnel Construction

Integration of a landing page or quiz (Typeform, GoHighLevel, etc.)
Email nurture sequence (five to seven emails)
CRM automation and pipeline tagging
Integration of booking links and reminders
Dashboard for funnel reporting

Intelligent AI Content + Automations

Content generated by ChatGPT (manually customised)
Tailored emails according to lead tags
Adaptive follow-up plans
Reactivation emails for abandoned funnels

Tools We Use (To Save You Time)

* **GoHighLevel**
* **Typeform**
* **ChatGPT-4**
* **Make.com / Zapier**
* **MailerLite / ConvertKit / ActiveCampaign**
* **Airtable + Google Sheets for data tracking**
* **BotBuilders or ManyChat (optional DM flows)**

We can create a new system for you or integrate with your current ones.

What Sort of Funnels Are Possible?

**Quiz Funnels** – Draw in leads, divide them up, and automatically qualify
**DM Funnels** – Convert social media leads into phone calls without coming across as pushy
**Email Nurture Funnels** – Use done-for-you sequences to establish trust
**Video Funnels** – Promote via webinars or video series
**Lead Magnet Funnels** – Trade emails for value (and then upsell)

Not a template. Each funnel is customised for your audience, offer, and niche.

Actual Coaching Outcomes

Case Study #1: Natalie, a Melbourne career coach

The challenge: Natalie lacked a steady pipeline, but she did have a coaching website and a few referral leads. She had a calendar link and sporadic emails as her only sales system, and she was manually responding to direct messages.

Answer: In order to identify high-fit career coaching prospects and tag them according to readiness, we put in place a Quiz Funnel. Call scheduling, objections, and education were all handled by a five-email nurture sequence. CRM tags automatically followed up with warm leads and tracked lead activity.

Findings:

Five times as many calls were scheduled (from two to twelve per week).
30% less time spent pursuing leads
Within 21 days, $8,500 in new client revenue
With no technical setup on her end, everything was delivered in ten business days.

According to Natalie: Just trying to “keep up” used to overwhelm me. As I coach, my funnel now takes calls. It completely changes the game.

Case Study #2: Luke, a New Zealand business coach

The challenge: Luke’s podcast and LinkedIn posts were generating traffic, but he wasn’t turning that interest into scheduled sales calls. He didn’t want to come across as pushy, and his manual follow-ups weren’t scalable.

Answer: We developed a dynamic scoring Quiz-to-Call Funnel. Leads who received a score of 80 or higher were immediately invited to schedule a call and sent a customised video. Soft CTAs were used to enrol others in a seven-day nurture sequence.

Findings:

62% conversion rate from quiz to call
Only communicates with highly qualified leads
50% fewer sales calls and a 70% higher close rate
CRM automation identifies each lead and initiates customised follow-up.

Luke states: It seems as though I now only communicate with the kindest, most compatible clients. Just genuine discussions with buyers who are prepared to make a purchase, no sales.

Case Study #3: Sydney’s Tina, Health Coach

The challenge: Tina had an ineffective email list and a partially constructed funnel. Despite posting on Instagram every day, she lacked a clear strategy for turning interest into paying customers.

Answer: We created a Lead Magnet Funnel that offered a checklist of healthy habits in return for an email. A five-part nurture sequence featuring testimonials, storytelling, and an embedded call-to-action video was introduced to the leads.

Findings:

In just four weeks, nine new clients brought in $13,000.
Email click-through increased to 16%, while the open rate increased to 48%.
Now that everything is automated, Tina only checks her inbox.
In less than 30 days, the funnel paid for itself.

Tina states: Since the funnel’s launch, I haven’t worked on the technology. While I coach, it operates in the background, and it performs better than I have ever done by hand!”

Case Study #4: Amara, UK Mindset Coach

The challenge: Amara had trouble with erratic leads. She lacked a follow-up system and mainly relied on Instagram stories. After showing interest, the majority of leads would abandon her.

Answer: After using ManyChat to create a DM-to-Email Funnel for initial engagement, we moved warm leads into an email nurture flow that included case studies, a booking call to action, and a personal video from Amara.

Findings:

Ghosting was reduced by 70%.
In the first ten days, eleven discovery calls were scheduled.
Three expensive sales were closed using a single automation sequence.
Almost no follow-up time

Amara states: “I dreaded follow-ups in the past. They now take place without me. It’s similar to having a coach and virtual assistant in my inbox.

Case Study #5: Brisbane’s Josh, Sales Coach

The challenge: Agencies that created “pretty” but ineffective funnels had burned Josh. He desired a system that integrated with his sales CRM and prioritised outcomes over design.

Answer: In addition to automated tagging based on viewer actions, we created a webinar funnel that is conversion-focused. A booking link and a three-day follow-up sequence featuring client success stories and urgency triggers were sent to anyone who watched more than 75% of the video.

Findings:

In the first month, 41 calls were scheduled.
18 high-priced conversions (approximately $45,000 in sales)
His sales pipeline was significantly enhanced by CRM tracking and lead scores.
Funnel ROI: 18 times within the first 30 days

Josh states: This is a business asset, not just a funnel. It reduces my stress and provides me with better and more leads.

Case Study #6: Remote Delivery from Sasha, Life Coach, California

The challenge: People downloaded Sasha’s lead magnet, but they never followed up. With no data, no calls, and no sales, she thought her marketing was a black hole.

Answer: We improved the segmentation and tagging of her Lead Magnet Funnel. Additionally, we included a chatbot that re-engaged cold leads with a quiz prompt and an email series for reactivating abandoned funnels.

Findings:

63 cold leads were reactivated.
In just three weeks, seven coaching clients signed up.
Real-time open, click, and book rates are displayed on the funnel tracking dashboard.
Sasha is completely visible and at ease.

Sasha states: “I used to question whether anything was effective. I can finally scale with confidence now that I know what works.

Kickstart Engine™ Funnel Edition — Only $247 USD

Before investing fully, would you like to test our funnel system? Take a look at the entry package that coaches adore.

What You Receive:

One 30-minute session with Mimmo on funnel strategy
One simple funnel build (select a lead magnet, email, or quiz).
A five-email nurture sequence
Integration of the booking calendar
CRM configuration or repair
Expert VA implementation for ten hours
7 business days for delivery

100% Satisfaction Guarantee

Pay as you go— no contracts
CLAIM YOUR FUNNEL BUILD – \$247 US-

Why Do-It-Yourself Funnels Fail

Typical Coach Funnel Issues:

Overwhelmed by technology (or incomplete builds)
The funnel is not in line with the offer.
Zero tracking means you don’t know what’s working.
Leads that never convert or ghost
No tagging or follow-up automation

What We Do Not Do:

Construct everything for you.
Match your coaching offer to the funnel structure.
Monitor each lead and make weekly optimisations.
Make it easy to automate, outsource, and scale

Common Questions

How does AI Sales Funnel Automation for Coaches operate, and what is it exactly?

With our fully managed service, AI Sales Funnel Automation, we create, construct, and manage a personalised funnel that automatically gathers, qualifies, nurtures, and converts coaching leads. We automate crucial processes like email follow-up, lead scoring, and call scheduling using tools like GoHighLevel, Typeform, and ChatGPT so you can concentrate on coaching rather than chasing.

What distinguishes this from a conventional sales funnel?

Conventional funnels frequently use generic templates and manual follow-ups. Our AI-powered funnels are made to book more sales calls with ideal-fit leads without requiring constant effort from you. They do this by adapting to your coaching niche, using smart tagging and personalised automation, and integrating human-edited AI content to improve results.

Can I still use this if I'm a business coach without any tech experience?

Of course. Our speciality is working with coaches who are busy and not tech-savvy. Everything is taken care of for you: we create the content, build the funnel, configure your CRM, and even manage your email automation. Just check and approve the finished assets; you don’t have to deal with the technology.

Which kinds of funnels do you create for business coaching?

We create high-converting funnels, such as quiz funnels, lead magnet funnels, nurture email funnels, webinar/video funnels, and DM-to-call funnels, that are customised for your coaching offer. Each is tailored to your audience, sales style, and niche.

Which tools are part of your funnel setup?

Among the best tools we use are GoHighLevel, Typeform, ChatGPT, Make.com, MailerLite, ConvertKit, Zapier, and more. Depending on what works best for your coaching business, we can either integrate into your current systems or create a new one from the ground up.

Is it possible to integrate this with my existing CRM or email list?

Indeed. We can integrate with your existing CRM (such as ActiveCampaign, ConvertKit, etc.) or move your systems to a different platform, such as GoHighLevel. Unless you want a complete rebuild, we make sure your current assets are enhanced rather than replaced.

What does the $247 Kickstart Engine Funnel Edition come with?

Within seven business days, you will receive a complete funnel strategy session, one basic funnel (email, lead magnet, or quiz), a five-email nurture sequence, calendar integration, CRM setup or repair, and ten hours of professional virtual assistant support. For coaches who want quick results without making a big upfront investment, it’s the ideal test drive.

Does any of the funnel copy need to be written by me?

No! We create all of your funnel copy, including emails, quiz questions, nurture content, and more, using AI tools like ChatGPT in conjunction with skilled human writers. Before anything goes live, you merely review and give your approval.

How can the funnel be tailored to my coaching audience and niche?

In order to comprehend your offer, client journey, objections, and distinct voice, we begin with a custom strategy session. Next, we match the type of funnel to your offer and create automation sequences that directly address the objectives and problems of your target audience.

How much time does it usually take to build a funnel?

Delivery of the Kickstart Engine funnel takes seven business days. Depending on platform integration and complexity, full custom funnel projects take one to three weeks to complete. We’ll provide you with a precise timeline up front.

What sort of outcomes can I anticipate from this funnel?

Customers usually observe increased conversion rates, better lead quality, fewer ghostings, and three to five times as many discovery calls scheduled. One coach, for instance, scheduled twelve calls per week with no manual follow-up. From a single nurture sequence, another saw nine high-priced clients.

Does this only apply to business coaches, or can it also be used by career, mindset, or health coaches?

This system is designed for coaching in all areas, not just business. We customise the funnel structure, language, and automation to your audience, regardless of your role as a relationship specialist, career coach, mindset coach, or anything else.

What distinguishes VA For Hire from other agencies or funnel builders?

We are not a generic agency. With human oversight and actual marketing logic, your funnel is created by a coach for coaches. In addition to providing done-for-you VA support and intelligent AI automation, we have assisted more than 200 coaching businesses in achieving tangible, quantifiable outcomes.

How does the funnel's lead tagging and qualification system operate?

Dynamic lead tagging is a feature of our funnels that is dependent on quiz answers, behaviour, and funnel actions. Without doing anything, you can see who is a warm lead, who requires additional attention, and who is prepared to schedule a call.

What occurs when someone downloads my lead magnet or finishes my quiz?

They will receive tailored follow-ups, be encouraged to schedule a call, and enter a clever email sequence that we have written. To ensure that no one is overlooked, we also include optional DM flows, abandoned sequence triggers, and reminders.

Can you repair or enhance my broken or partially constructed funnel?

Yes, a lot of our customers come to us after attempting (and failing) to do their own funnels. Using our tried-and-true automation frameworks, we can audit your current setup, address any issues, and streamline everything.

Does the funnel require ongoing monthly payments to function?

Unless you decide to sign up for a monthly support package, there are no recurring costs. You own the funnel we create, and you only have to pay for the platforms and tools you want to use (such as ConvertKit or GoHighLevel).

Can I use this funnel setup to grow my business?

Of course. The funnel becomes your source of steady leads and calls once it is operational and converting. Without starting from scratch, you can scale with paid advertisements, assign follow-ups, and concentrate on sales.

What is the monthly number of funnel builds you take on?

We only allow five funnel builds per month in order to preserve quality and delivery speed. This enables us to remain involved and attentive with every coach we assist.

How can I begin building my AI sales funnel?

To arrange your Kickstart Funnel session, click the “Claim Your Funnel” button or send an email to support@vaforhire.com.au. Or, if you would rather talk to our staff directly, give them a call at 03 8583 9119. In less than seven days, we’ll walk you through the next steps and have your automation system operational.