System Builder For Business Coaches – From \$1,999
**Done-for-You Client-Getting System for Coaches Who Are Ready to Automate, Scale, and Breathe**
Build Your Coaching Funnel Once. Automate It Forever.
Complete AI-powered system setup: funnel, quiz, booking, onboarding flows, and client journey automation — all done for you in 2-6 weeks.
From **\$1,999**, with unlimited revisions, expert project management, and full support from Marvin + VA.
The Pain: “I’m Coaching All Day… But My Systems Are Holding Me Back.” Why Now?
Let’s be honest:
You didn’t become a coach to fumble around with tech, funnels, landing pages, bots, or onboarding flows.
If you’re still:
- Manually chasing leads or resending Zoom links…
- Wasting hours building freebies, landing pages, or emails from scratch…
- Losing dream clients because your follow-up is inconsistent…
…it’s time to stop patching things together and build a **real system** that brings in clients while you focus on delivering transformation. Every hour you spend on manual admin is an hour you’re *not* coaching, *not* scaling, and *losing potential revenue*. This isn’t just inefficient; it’s a direct drain on your profitability.
The coaching landscape is evolving rapidly. Those who embrace smart, automated systems now will dominate their niche. Those who wait will be left behind, outpaced by competitors who are already leveraging these efficiencies.
The Solution: A Fully Built Coaching System — Ready in Weeks
- Our **System Builder** is perfect for coaches who’ve grown past duct-tape setups and want a serious client-acquisition machine built once — properly.
- This is a **project-based solution**, designed for time-poor coaches who want it off their plate but still want full control and visibility.
- You’ll walk away with a full tech and client journey setup — built, branded, tested, and ready to scale.
The No-Brainer Value Proposition: Your Strategic Investment
Time is your most valuable asset. Manual setup of a single funnel can take 40-80+ hours. At your coaching rate, that’s thousands in lost income and missed opportunities.
Our **System Builder** delivers a fully operational, client-generating machine in just 2-3 weeks, for a fraction of the cost of your lost billable hours. This isn’t an expense; it’s a strategic investment with a rapid ROI, designed to free your time and multiply your impact.
Compare the Cost:
| Aspect | DIY (Your Time) | VA For Hire System Builder |
|---|---|---|
| Time Investment | 40-80+ hours (often spread over months) | 2-3 weeks (zero hours from you) |
| Opportunity Cost | $7,600 – \$15,200+ (at \$190/hr coaching rate) | $0 (your time is freed for coaching) |
| Expertise Required | High (tech, copy, strategy, integration) | None (we handle it all) |
| None (we handle it all) | Inconsistent, prone to errors | Professionally built, tested, and guaranteed |
| Cost | Hidden (time, frustration, lost leads) | From \$1,999 (transparent, fixed price) |
| Outcome | Often unfinished, or underperforming | Fully operational, client-generating system |
What’s Included in Your System Build
Delivered in \~2-3 weeks | Managed by Marvin | 40+ hours of dedicated work
- **Full Funnel Setup** – opt-in page, engaging quiz (Typeform), seamless booking flow, calendar sync
- **Onboarding Automations** – automated welcome emails, pre-call reminders, clear client next steps
- **Client-Booking Bot** – basic version using Facebook Messenger or web chatbot for instant engagement
- **Content Templates** – high-converting lead magnet copy, compelling call-to-action copy, ready-to-use social scripts
- **Tech Stack Integration** – We expertly configure GoHighLevel, Typeform, Calendly, BotBuilder & more
- **VA Dashboard + Project Manager Access** – stay updated on progress without doing the work
- **Unlimited Revisions** – we tweak it ‘til it’s perfectly aligned with your vision and goals
These aren’t just technical builds; they’re strategic partnerships. You’ll also get 3 x 1:1 sessions with Mimmo himself — ensuring your system is not just functional, but *optimised for your unique coaching offer and market dynamics*. **Every System Builder project is personally overseen by Mimmo, ensuring it meets the highest standards of coaching conversion and strategic alignment.**
- **System Strategy & Offer Mapping:** Deep dive into your business model for maximum impact.
- **Lead Magnet & Quiz Breakdown:** Crafting irresistible entry points for your ideal clients.
- **Optimising for Conversions & Follow-Up:** Fine-tuning every step to turn prospects into paying clients.
Most agencies build tech. We help you **craft strategy that converts**.
Use Cases (Real-Life Outcomes)
This System is Ideal For:
- Coaches launching a high-ticket offer or challenge and need a robust backend.
- Coaches needing a full, integrated funnel but have no time or desire to DIY.
- Coaches wanting to automate sales calls & onboarding to reclaim their time.
- Coaches shifting from 1:1 done-for-you to group or leveraged offers.
- Coaches who’ve outgrown spreadsheets, DMs, and scattered links and need a professional solution.
What Coaches Get From This System
- More calls booked automatically, consistently filling your calendar.
- More qualified leads through intelligent quizzes and funnel steps.
- More time back to coach, serve, and grow your business without burnout.
- Reliable systems running quietly behind the scenes, 24/7.
- A professional, seamless brand experience that feels premium from the very first click.
Why This System Works: It’s Done-For-You Strategy & Execution
Coaches don’t need another funnel tutorial — you need a **system**:
- Built once, designed for longevity.
- Tested properly, ensuring flawless operation.
- Automated end-to-end, eliminating manual tasks.
- Designed for *your specific* offer and niche, not a generic template.
- Ready to scale when you are, providing a foundation for future growth.
This is not a course. This is **done-for-you tech, strategy, and delivery** — a complete solution for your coaching business.
CASE STUDY 1: From Duct-Taped Funnel to 5 Sales Calls a Week
Client: Sarah Jenkins – Business Coach for Women in Leadership
Problem: Sarah was juggling freebie PDFs, manual DMs, and inconsistent email follow-up. She had no centralised system and was spending 10-15 hours/week trying to manage leads.
Solution: We built a full funnel with a Typeform quiz, GoHighLevel automation, and a Messenger bot that booked calls directly.
Outcome: Within 3 weeks of launch, Sarah’s calendar was booking 4-6 qualified calls/week — with zero manual input. Her quiz now filters out time-wasters and her onboarding runs on autopilot.
Quote: “This system completely changed how I do business. I finally feel like a proper CEO again.”
CASE STUDY 2: Group Coaching Launch Without the Tech Headache
Client: Nathan Reid – Sales Coach for Freelancers
Problem: Nathan was preparing to launch a new group coaching program but dreaded setting up the tech. His past launch had been a mess of scattered links and missed reminders.
Solution: We built a structured funnel with a lead magnet, quiz-to-call flow, onboarding automation, and a pre-launch nurture sequence.
Outcome: His launch was smooth, his leads were pre-qualified via the quiz, and he filled 8/10 group spots in 10 days — without any manual chasing.
Quote: “The difference this system made was night and day. I focused on delivering the program — not the tech drama.”
CASE STUDY 3: Scaling from 1:1 Coaching to Leveraged Offers
Client: Priya Malhotra – Mindset Coach for Creatives
Problem: Priya was burnt out with 1:1 coaching and wanted to move to leveraged offers. But her backend systems were still built around spreadsheets and manual emails.
Solution: We mapped her new client journey, rebuilt her funnel, created an onboarding flow for her 8-week group offer, and integrated an AI-powered lead quiz.
Outcome: Within 6 weeks, she fully transitioned to a group model. Her leads now convert through a streamlined quiz > call > offer sequence, and she’s saving over 20 hours/month.
Quote: “I didn’t think automation could feel this personal. Clients are loving the journey — and I’m loving the time freedom.”
CASE STUDY 4: Turning Cold Leads into Warm Bookings with Automation
Client: Lucas Brandt – Executive Coach for Start-up Founders
Problem: Lucas had traffic and leads but was struggling to convert them into calls. His follow-up was inconsistent and untracked.
Solution: We implemented a tailored client-booking bot, connected it to GoHighLevel for automated follow-up, and layered a quiz to qualify visitors before inviting them to book.
Outcome: Lucas doubled his call bookings in 30 days. His leads are now nurtured automatically, and his bot handles the FAQs that used to flood his inbox.
Quote: “I used to lose leads because I didn’t follow up fast enough. Now my system does it for me. It’s a game-changer.”
CASE STUDY 5: Brand-New Coach, Professional-Looking Funnel
Client: Emily Ross – Career Transition Coach
Problem: Emily was brand new to coaching and felt overwhelmed trying to set up a funnel on her own. She wanted a professional system but didn’t know where to start.
Solution: We built a clean, branded funnel with an engaging quiz and automated welcome sequence. She also received content templates and a simple launch plan.
Outcome: Emily launched feeling confident, booked her first 6 discovery calls in 2 weeks, and had a complete system to build on.
Quote: “The System Builder gave me a foundation I never could’ve created on my own. It made me look legit from day one.”
CASE STUDY 6: From Referrals to Predictable Lead Generation
Client: David Tran – Strategy Coach for Agency Owners
Problem: David relied entirely on word-of-mouth. He had no lead magnet, no funnel, and no follow-up. As referrals slowed down, he needed a predictable system to generate leads.
Solution: We built a funnel featuring a quiz tailored to agency owners’ bottlenecks, integrated a booking calendar, and set up a full nurture sequence.
Outcome: David started generating leads consistently from organic posts and LinkedIn outreach. Within 30 days, his funnel brought in 14 qualified leads and 5 booked calls.
Quote: “I didn’t realise how much opportunity I was losing without a system. Now I feel like I’m in control of my pipeline.”
The Platforms We Use
To build your system, we leverage industry-leading platforms:
- **Typeform** – for engaging, high-converting quizzes that pre-qualify leads.
- **GoHighLevel** – our preferred all-in-one for CRM, automation, emails, and call tracking.
- **BotBuilder** – for powerful Facebook, Instagram, and web-based client-booking bots.
- **Calendly** – for seamless scheduling and calendar synchronisation.
- *…and other integrations depending on your unique setup and existing tools.*
Project Timeline & Delivery
- **2-6 Week Turnaround:** Rapid deployment to get you results faster.
- **Fully Managed by Marvin + VA:** Your project is handled by our dedicated team. Marvin, our lead project manager, ensures seamless execution, while our expert VAs handle the intricate build.
- **Unlimited Revisions:** We work until you are 100% satisfied.
- **PM Dashboard Access:** Transparent progress updates included, so you’re always in the loop.
- **Final Review Call with Mimmo:** Ensuring everything is perfect and ready for launch.
Optional: Visual Funnel Map – See Before We Build
Want to see what’s coming before we build?
We’ll map out the **entire client journey** — from quiz to booked call to automated onboarding — providing a clear visual blueprint before we go live. This ensures complete alignment with your vision. *(Placeholder for “Before & After” visuals if available)*
Satisfaction Guarantee: Your Success is Our Priority
We keep it simple:
If you’re not happy, we revise until you are.
No pushback. No blame. No hidden fees. Just systems that work. We are committed to delivering a system that genuinely transforms your business.
Who Is This System Builder For?
- You’re a coach with a proven offer, ready to scale beyond manual processes.
- You understand the value of automation but lack the time or technical expertise to build it yourself.
- You want a professional, reliable system that consistently brings in qualified leads.
- You’re ready to invest in a foundational asset for your business growth and long-term success.
Who Is This System Builder NOT For?
- You’re still defining your core coaching offer or ideal client.
- You’re looking for a ‘get rich quick’ scheme without a commitment to implementation.
- You prefer to handle all technical aspects yourself.
- You’re not ready to leverage automation to free up your time for high-value activities.
Ready to Systemise Like a Pro Coach? High Demand, Limited Spots Available.
Due to the high-touch, custom nature of these builds, we only accept a **limited number of System Builder projects each month**. This ensures every client receives our full attention and the highest quality delivery. Secure your spot to transform your coaching business and gain a significant competitive advantage.
FAQs
How long does it take to build a fully automated coaching funnel with VA For Hire?
Typical turnaround is 2-3 weeks, depending on your availability for strategy sessions and feedback. More complex projects or late feedback may take up to 6 weeks. All builds are managed by Marvin and your assigned VA, with weekly progress updates.
Is the System Builder suitable if I already have a funnel that's not performing?
Yes. If you already have a funnel but it’s not converting well, we can audit, optimise, or fully rebuild it. Our strategy sessions identify what’s working, what’s broken, and what’s missing — then we create a new system that performs.
What platforms and tools are used in the coaching system setup?
We use Typeform (quizzes), GoHighLevel (CRM, automation), BotBuilder (bots), and Calendly (calendar integration). These are seamlessly integrated into your funnel, with optional tools added based on your tech stack.
How much time will I need to personally invest in the System Builder project?
Minimal. You’ll be involved in three short strategy calls, provide branding access, and give feedback during key stages. That’s it. Our team handles everything else — build, integration, testing, and revisions.
What kind of coaching businesses is the System Builder best suited for?
It’s ideal for business, life, health, or mindset coaches who have a proven offer and want to scale. Especially if you’re shifting to group programs, launching high-ticket offers, or tired of doing everything manually.
How does the quiz funnel work to attract more qualified coaching leads?
We create an engaging Typeform quiz that qualifies your leads before the booking stage. It’s designed to segment prospects based on their pain points, and flows naturally into a call booking or email nurture — reducing no-shows and improving conversion rates.
Can I use the System Builder for a group coaching program or challenge launch?
Absolutely. We tailor the funnel to your delivery model — including group coaching, evergreen programs, or live launches. Automations and onboarding flows are adapted to your specific client journey.
What happens if I want to change something after the system is delivered?
We offer unlimited revisions during the build phase. After final delivery, you can manage it yourself or continue with us for maintenance, upgrades, or move into our Hybrid AI™ plan for advanced features.
What kind of support will I get during the build process?
Your build is fully managed by Marvin (Lead Project Manager) and a dedicated VA. You’ll also have three strategic calls with Mimmo, plus access to a PM dashboard for progress tracking. Support is high-touch and responsive.
How much does the System Builder cost and what's the ROI?
Pricing starts at $1,999 USD — a fraction of the $7,600-$15,000+ time value most coaches waste building DIY systems. ROI comes through time saved, more qualified leads, more calls booked, and a system you can scale.
Is the System Builder beginner-friendly for tech-shy coaches?
Yes. You don’t need any tech skills — we build, test, and integrate everything for you. All you need to do is approve content and attend the strategy calls. It’s a stress-free experience tailored for coaches who dislike tech.
Can I add email marketing or nurture sequences to my System Builder setup?
Yes — we can include basic nurture emails or upgrade your build to include advanced email automations. These can be quoted separately or bundled into our Hybrid AI™ package for more robust marketing systems.
What kind of chatbot is included with the System Builder?
You get a basic client-booking bot set up via Facebook Messenger or your website. It can answer FAQs, guide visitors to your quiz or booking link, and create a seamless user journey from first click to booked call.
How will I know if the system is working properly after delivery?
We fully test your funnel, quiz, bot, and onboarding flows before handover. You’ll also get a final review call with Mimmo, where we walk through everything and ensure you’re 100% confident and ready to launch.
What's the difference between the System Builder and a DIY funnel template?
DIY templates often fail due to poor strategy, lack of tech skills, and limited customisation. The System Builder is built from scratch for your business, with strategic oversight, expert tech implementation, and done-for-you delivery — no patchwork or guesswork.
Can I see a visual funnel map before committing to the build?
Yes — if you’d like, we can create a visual funnel blueprint before we build. It outlines the client journey from quiz to booking to onboarding, ensuring full alignment before any tech work begins.
What types of coaches have used this system successfully?
Our systems have helped coaches in business, mindset, career, and wellness niches. If you have a clear offer and know your ideal client, this system will save you time and increase conversions — regardless of your coaching specialty.
What happens after my system is launched? Do you offer ongoing support?
After launch, we hand over full documentation. You can manage the system yourself, or choose from ongoing maintenance, one-off updates, or upgrade to our monthly Accelerator or Hybrid AI™ plans for continued growth.
How do I get started with the System Builder service for my coaching business?
Book a Free System Strategy Call via our website or call us at 03 8583 9119. We’ll unpack your current setup, explore automation opportunities, and show you how a systemised funnel can unlock serious growth — without extra workload.
Take the First Step: Book Your Free System Strategy Call
This is your opportunity to unpack your current setup, identify bottlenecks, and discover the best way to scale your coaching business using automation, funnels, and VAs.
**What Happens After You Book Your Free Call?**
During your Free System Strategy Call, we’ll dive deep into your current processes, identify key areas for automation, and outline a tailored blueprint for your new client-getting system. This is a no-obligation session designed to provide clarity and a clear path forward.
- Book My Free Call*
- Or call us direct on **03 8583 9119**
