Building AI Bots for Business Coaches

**Designed to Increase Client Bookings — Around-the-Clock, Without Posting, Advertising, or Sales Calls**

**From ~$4,999 — Completely Managed, Completely Customised**

“A sales system that doesn’t require me to spend my entire day online at last!”

**Designed for coaches, this isn’t just a chatbot; it’s your round-the-clock client acquisition tool.**

Sick of manually pursuing leads and following up? Your rivals aren’t.

The top 1% of coaches are already utilising **AI-powered client-booking bots** to: While the majority are drowning in admin and DM fatigue,

Accurately qualify leads in real time, around the clock.
Even when they’re asleep, book discovery calls are sent straight to their calendar.
Develop prospects with no human intervention, automatically establishing trust.
They can coach instead of spending 10 to 15 hours a week on follow-ups.
**Continually supply their pipeline with pre-qualified, high-quality leads.**

This isn’t a ploy. We’ll build it for you. This is the **future of client acquisition**.

The Cost of Inaction: Why Coaches Need an AI Bot (Now)

You *don’t* have a bot every day:

Because you weren’t immediately available, you lose warm leads who don’t follow up on their own.

You divert time from high-value activities by spending valuable hours responding to repetitive questions.
You lose out on weekend or after-hours enquiries, allowing you to lose out on possible customers.

Because your manual processes are unable to meet demand, you lose out on a lot of money.

And your rivals?

Clients believe that their amiable, well-trained AI assistant is handling all of the heavy lifting. Those who automate now will dominate the market, which is changing quickly.

**Our bots are designed to convert, not to be cute conversation starters.**
Every word, flow, and follow-up is carefully planned to result in more calls and higher profits.

This Bot System Is Your Round-the-Clock Client-Booking Helper

We create a **AI Client-Booking Bot** that is fully branded and specially trained to serve as your unwavering sales and support team, making sure that no lead is missed:

**Intelligent Lead Qualification:** Ensures that you only communicate with serious prospects by qualifying leads according to your ideal client criteria.
**Automated Call Booking:** Schedules discovery calls straight into your calendar, managing reminders and time zones with ease.
**Full FAQ Handling:** Reduces your manual workload by providing answers to frequently asked questions concerning your offer, procedure, and pricing.
**Personalised Nurturing:** Provides nurturing messages that sound *just like you*, timely reminders, and follow-ups.
**Omnichannel Presence:** Meets customers where they are by operating fluidly on Messenger, Instagram, your website, and more.
**Full System Integration:** Creates a unified, automated ecosystem by integrating with your CRM, email, and funnel flows.
**Authentic Conversational Scripts:** Utilises cutting-edge conversational AI to sound human rather than robotic, fostering connection and trust.

Constructed using **BotBuilder.com, GoHighLevel, and Twilio**, our AI + VA experts trained and customised it, and Mimmo personally oversaw it for strategic alignment.

The Bot Building Package: A Comprehensive, Done-For-You Solution

**Bot Strategy Session with Mimmo:** a thorough examination to identify your objectives, target market, and typical objections, guaranteeing that your bot is constructed for optimal impact.
**Persona-Based Bot Scripting:** Tailored scripts that have been painstakingly trained on your distinct voice, tone, and offer, guaranteeing authenticity.
**Platform Integration & Setup:** Smooth integration with your website, Instagram, GoHighLevel, and Messenger.
**Logic for Lead Qualification & Segmentation:** Intelligent, branching processes that intelligently qualify and segment leads.
**Calendar Integration:** Schedule calls in real time using your favourite calendar (e.g., Calendly, GoHighLevel).
**Automated Follow-Up Sequences:** Reactivation messages, reminders, and clever prods to convert leads.
**Tough Testing & Tuning:** To guarantee faultless performance, there are several iterations of live testing and improvement.
**CRM & Funnel Sync:** Complete backend system integration for a cohesive customer experience.
**Performance Dashboard:** An easy-to-understand dashboard that shows what’s working and what needs adjustment.
**Infinite Edits:** We make adjustments until your bot is flawless and operating precisely as you require.

Unfiltered Testimonials of Coaches Who Adore Our Bots

Case Study #1: From Missed Direct Messages to Weeks Completely Booked

Client: Sarah T., Business Coach (Melbourne)

Issue: Despite consistent traffic from her Facebook content, Sarah was overburdened with DMs and frequently missed follow-ups.

Solution: We created an Instagram and Messenger bot that booked straight into her GHL calendar, qualified leads, and responded to frequently asked questions.

Findings:

In three weeks, I scheduled seventeen calls, all from current direct messages.
Within the first ten days, two expensive clients closed.
saved roughly. Twelve hours a week are spent on manual messaging.

“Now that I have qualified bookings when I wake up, I have completely disconnected myself from the DM loop.”

Case Study #2: She Would Have Missed Out on $10K in Sales from Weekend Leads

Client: Priya D., Wellness Coach (Sydney)

Issue: Priya was losing leads on the weekends because she was not online, and she didn’t have time to follow up during her busy weekdays.

Solution: We installed a website and WhatsApp bot that has weekend follow-up flows and time-based nurturing.

Findings:

$10,500 was made from three clients who closed as a result of weekend leads.
In 4 weeks, the bot qualified 68% of the 42 leads it engaged.
Priya now gets a dashboard every Monday morning that displays bookings, status updates, and new leads.

“I got three dream clients in two weekends without doing a single thing. Even when I’m not there, my funnel is effective.”

Case Study #3: Improved Lead Quality and Replaced a Part-Time VA

Client: James W., Mindset Coach (UK)

Issue: James discovered inconsistent tone and lead quality after hiring a VA to handle direct messages.

Solution: We developed a bot with intelligent branching flows and GHL integration that was trained on James’s exact voice.

Findings:

Tripled the number of qualified call reservations (from 4 to 12 per month).
Eliminated cold lead chasing and cut down on manual intervention by 80%.
VA no longer prioritises lead follow-up in favour of backend administration.

“The bot sounds just like me, only better. It eliminates unnecessary information and is reliable and quick.”

Case Study #4: Made 14 Calls in 10 Days with a Brand-New Offer

Client: Rachel M., Marketing Coach (Brisbane)

Issue: Rachel had a new coaching offer, but there was no way to test it fast or reliably

Solution: We created a customised bot flow that scheduled calls from her small email list and LinkedIn traffic, presented her new offer, and pre-qualified leads.

Findings:

In the first 10 days, 14 discovery calls were scheduled.
Within two weeks, I closed four clients at $2,500 apiece, for a total return of over $10,000.
She improved her future webinar messaging by using the bot’s responses to her frequently asked questions.

“More conversions and immediate market feedback than any funnel I’ve ever used were provided by the bot.”

Case Study #5: Converted Free Facebook Group Traffic into Expensive Customers

Client: Nathan C., Executive Coach (Perth)

Issue: Nathan had trouble turning the engagement in his Facebook group into high-ticket sales without contacting each member directly.

Solution: Our solution was to implement a Messenger bot that had Facebook group prompts and direct message triggers. It managed objections, scheduled calls automatically, and provided a quiz.

Findings:

In the first 30 days, five group members were turned into high-end clients worth between $3k and $5k.
18 of the 31 leads that the bot produced scheduled discovery calls.
Nathan completely stopped sending direct messages by hand.

“Without being pushy or salesy, the bot is like having my best sales representative in the group.”

Case Study #6: Tripled Pipeline Value and Saved 15 Hours Per Week

Client: Ellie R., Life Coach (Auckland, NZ)

Issue: Ellie had to spend hours every week manually qualifying people, answering questions, and responding to direct messages—often after hours.

Solution: Using lead segmentation logic and GHL automations, we developed an omnichannel bot (Instagram + Website + WhatsApp).

Findings:

15 hours per week were recovered, giving Ellie more time to concentrate on delivery.
Better lead nurturing and quicker booking caused the pipeline value to triple in just five weeks.
With a 74% completion rate, the bot handled more than 100 conversations in the first month.

“At last, I can breathe.” This bot saved my life, not just provided me with leads.

For Whom? The coach is prepared for unprecedented scale.

This bot building service is ideal if

You struggle to turn traffic or direct messages into scheduled calls.
You want more reservations without having to deal with the laborious task of continuous follow-up.
You’re prepared to use intelligent automation and stop doing *everything yourself*.
You want a sales system that is **scalable, predictable, and operational around-the-clock**.
You are actively marketing a costly coaching package and are aware of the importance of pre-qualified leads.

For whom this is not intended:

Coaches who are unwilling to spend money on sophisticated automation.
Coaches who favour manual, irregular lead management.
Coaches who don’t actively look to expand their clientele.

Why Our Bots Perform Better Than the Others: Our Inequitable Advantage

**Based on Actual Conversations, Not Templates:** We carefully examine your sales process and voice before creating unique scripts using cutting-edge AI training. You are the only one with your own bot.
**Real Voice Training:** Your bot has your voice. Not mechanised. Not spam. Not strange. This preserves the integrity of your brand and fosters trust.
**Designed for Conversion, Not Just Chat:** Every component is specifically designed to advance leads — to book, qualify, and follow up, all of which have a direct effect on your revenue.
**30-Day Post-Launch Support:** We don’t simply create and then vanish. As the bot goes live, you receive practical assistance to guarantee seamless operation and peak performance.
**Australian-Based Expertise:** Our team is aware of the subtleties of the local market, so your bot will appeal to your target market.

Reliable Tech Stack: Fueling Your Automated Development

We use dependable, industry-leading platforms to construct your bot, guaranteeing scalability and dependability:

* **BotBuilder.com** – for multi-platform bot deployment, branching, and sophisticated logic.

* **GoHighLevel** – for smooth integration of automation and CRM.

For complete omnichannel support, use **Twilio, WhatsApp, Messenger, Instagram**.
For accurate call scheduling, use **Calendly / GHL Booking**.
For state-of-the-art voice and conversational intelligence, use **ChatGPT + ElevenLabs (voice AI upgrade)**.
For unique workflows and triggers throughout your whole tech stack, use **Zapier / Make.com**.
Cost & Delivery: A Wise Investment in Your Future

Custom Project Build — Commencing at ~$4,999

* Consists of more than forty to fifty hours of focused professional development.

* A 3- to 4-week turnaround time with unrestricted build-phase revisions.

* The final cost is determined by the complexity, number of channels, and necessary AI training.

* *Voice AI upgrades are only available within Hybrid AITM (for more information, visit the Hybrid AITM page).

Run by Marvin and One VA Team Member

Our knowledgeable project manager, Marvin, will help you through every stage, including strategy, build, training, and beyond, guaranteeing a flawless and excellent delivery.

Free Bonuses With Every Build: Optimising Your Return on Investment

**3 x Private Strategy Sessions with Mimmo (Value: \$1,050)** — Work with an experienced coach to personally develop the offer, funnel, and follow-up strategy.

**Done-for-You DM Scripts (Value: \$350)** — To ensure consistent messaging and smooth handovers and reactivation flows.
**Lead Tracking SOP (Value: \$250)** — To ensure that Marvin/VA efficiently tracks, tags, and manages each lead.
**Client Playbook (Value: \$500)** — A comprehensive overview of your workflows, tools, and system for total comprehension and command.

Over \$2,150 in total bonus value!

The ROI Snapshot of the Bot: The Self-Paying Investment

You will receive **\$1,900/month back in your pocket if your bot saves just **10 hours/month** of your time, which is worth \$190/hour.
Acquire only **1-2 new clients** from bot-qualified leads (the average high-priced coaching client is worth between $3,000 and $10,000+). The full build has been paid for, usually in the first month.
**This asset generates revenue; it is not an expense.**

Only three spots are available each month due to high demand. Take action right away

We only accept **3 bot builds per month** in order to uphold our strict quality standards and guarantee quick, efficient results. This is a high-touch, strategic service.

**One Spot Remains This Month**
Next Intake: July 15
**Spots go quickly, so reserve yours before your rivals do.**

How do coaches use an AI client-booking bot?

An AI client-booking bot is a chatbot that runs on WhatsApp, Instagram, Messenger, or your website. Without you having to do anything, it follows up, books discovery calls straight into your calendar, answers questions, and qualifies leads in real-time. It’s similar to having a virtual sales assistant who sounds just like you, works around the clock, and never misses a lead.

How can I increase my coaching clientele using an AI bot without continuously posting or selling?

Even when you’re not online, the bot qualifies leads, schedules calls, and cultivates prospects. As a result, you can stop manually pursuing leads and putting pressure on yourself to publish daily. While you concentrate on providing value to your clients, your bot takes care of the tedious tasks.

Does this genuinely aid in closing deals, or is it just a chatbot?

This chatbot isn’t your typical one. It is a conversion-focused AI system that has been thoroughly trained to qualify leads, respond to objections, and schedule calls with potential customers. The goal of every script, flow, and follow-up is to increase revenue.

How much time does it take to create and run the AI bot?

From strategy session to launch, we usually take 3-4 weeks. Complete custom scripting, setup, integration, testing, and revisions are all included in this. Our project manager, Marvin, will walk you through each step to ensure a seamless and timely build.

Which platforms are compatible with the bot?

The bot can be set up on WhatsApp, Instagram, Messenger, your website, and even through Twilio SMS. To keep everything in sync, we also integrate it with your current CRM or funnel platform, such as GoHighLevel.

Does using or controlling the bot require me to be tech-savvy?

Absolutely not. Setup, scripting, integration, training, and testing are all things we take care of for you. A Client Playbook and training assistance will also be provided so that you or your VA can operate the system without experiencing any technical difficulties.

Will the bot sound like a generic chatbot or like me?

We use cutting-edge conversational AI tools to train the bot on your distinct tone, language, and sales process. The outcome? With each message, a bot that sounds human, natural, and just like you gains your trust.

Can the bot schedule calls using Calendly or GoHighLevel, my current calendaring system?

Yes, your bot can schedule calls straight into Calendly, GoHighLevel, or any other calendar you specify. We take care of the complete calendar integration, which includes lead tagging, reminders, and time zone handling.

What outcomes can I anticipate from my artificial intelligence bot?

Of course. We provide post-launch support in addition to unlimited revisions during the build phase. Additionally, a playbook and walkthrough will be provided so that your VA or our team can make any necessary updates.

Can I make changes or updates to the bot once it goes live?

Does my expensive coaching offer work well with this AI bot?

Yes, this service was created especially for coaches who sell expensive deals. In order to save you time dealing with tire-kickers, the bot handles objections, qualifies leads based on your ideal client profile, and only books in serious prospects.

How does the AI bot respond to frequently asked questions and lead follow-up enquiries?

We incorporate a thorough FAQ layer that addresses your offer, pricing, process, and objections into your bot. This guarantees that leads receive the answers they require to proceed and minimises manual back-and-forth.

Can I still customise the bot if my coaching niche is unique?

Of course. The bot is completely tailored to your voice, offer, and target audience, regardless of whether you are a business, wellness, or mindset coach. We conduct a thorough strategy session to customise everything to your objectives and niche.

Which platforms and tools are used in the bot's construction?

We make use of industry-leading tools such as ChatGPT for conversational AI, Twilio for messaging, GoHighLevel for CRM automation, BotBuilder.com for bot logic, and Zapier for integrations. Your package includes all setup.

After the bot is launched, what kind of support do I receive?

You receive 30-day post-launch assistance, which includes bug fixes, performance tracking, and small adjustments. Additionally, your team receives scripts and SOPs to efficiently manage leads, and we are available to assist if you require longer-term support.

What is the price of the AI bot development service?

The starting price is $4,999 AUD. In addition to unlimited revisions during development, strategy sessions, integrations, and more than 40-50 hours of expert build time, this package also includes over $2,000 in bonuses. The final cost is determined by the number of channels and your scope.

Even if I don't have a lot of direct messages or website traffic yet, can I still use the bot?

Yes, and we’ll help you make the most of the traffic you do receive. If your bot is converting, even a few weekly conversations could result in scheduled calls. We advise combining it with lead magnets or simple organic content for better traffic results.

Does the bot work with other CRMs, or do I have to use GoHighLevel?

The bot is compatible with GoHighLevel, but we can also use tools like Zapier or Make.com to integrate it with other platforms like ActiveCampaign, ConvertKit, or your own CRM. The build will be compatible with your existing stack.

If I already have a tech team or VA, is this still appropriate?

Indeed, we are able to train them. We provide a Client Playbook and Lead Tracking SOP so your VA or team can take over day-to-day administration. If necessary, Marvin will also arrange training and handovers.

After I schedule a call to begin, what happens next?

Mimmo will go over your goals, current sales process, and vision with you after you schedule your free consultation. If it works, we schedule a deep strategy session, reserve your build spot, and start writing the script and creating your bot. In three to four weeks, your fully automated client booking system will go live.

All Set to Construct a Book-Reading Bot? This is where your future begins.

This isn’t a ploy by a chatbot. This is your on-call, client-acquisition helper, trained to sound like you, follow up on your behalf, and make appointments so you don’t have to.

**Schedule Your Free Bot Consult Now**
support@vaforhire.com.au or 03 8583 9119 by phone
Together, we can increase the intelligence, speed, and scalability of your sales system.