Business Coaches’ AI Voice Assistant Configuration
For time-constrained coaches looking to scale their systems, this is the best upgrade available.
**Make your voice a follow-up, sales, and support machine that works around-the-clock**
AI-powered voice agents that can book clients *while you’re on vacation, coaching, or sleeping* and sound and speak like you
Are You Still Following Up With Leads by Hand? You’re losing customers and money.
If you continue to manually follow up with no-shows, send voice notes, or respond to direct messages…
In addition to losing time, you’re also losing **high-ticket clients** and **thousands of dollars in revenue**.
AI voice assistants used by coaches are already:
- Quickly responding to leads with a voice that sounds human
- Scheduling discovery calls during coaching
- Resolving objections and frequently asked questions without any effort
- Using intelligent automation to close more expensive client
**Conversation-led automation** is the way of the future for coaching. And the most dependable and natural format is voice.
The Hard Truth: Manual Follow-Up Is Destroying Your Conversions. Why Now?
When you *don’t* automate, the following occurs:
- **Missed Leads:** Slow responses cause potential customers to switch to your quicker rivals.
- **High No-Show Rates:** Discovery calls are wasted due to poor follow-up.
- **Sales Friction:** Unanswered questions cast doubt on decisions and cause them to be delayed.
- **Burnout:** Repeated discussions sap your enthusiasm and vitality.
- **Lost Authority:** Client trust is undermined by inconsistent touchpoints.
The reality? Your competitors are gaining ground and **booking your ideal clients** every hour you put off putting AI voice systems into place. The coaching industry is changing quickly, and those who adopt AI first will dominate their niche. Those who wait will fall behind.
How Does the AI Voice Assistant Configure? Your digital twin, available around-the-clock.
This is a fully managed voice agent system that does all the work for you. It **replicates your tone, handles objections, books calls, and supports your clients**. It is an automated, amplified version of your voice.
*(If the website permits, picture a brief audio sample of Mimmo’s voice clone or a demonstration of the voice assistant in operation.)*
Developed with State-of-the-Art AI:
- **ElevenLabs:** For a remarkably lifelike voice clone.
- **BotBuilder Voice AI:** The conversation’s clever brains.
- **Twilio Voice Flows:** Smooth call and message integration.
- **GoHighLevel Voice Bot:** Sturdy CRM integration for automation and tracking.
Trained with Your Expertise:
We create a **AI Client-Booking Bot** that is fully branded and specially trained to serve as your unwavering sales and support team, making sure that no lead is missed:
- Your tone, frequently asked questions, sales scripts, and common objections.
- Intelligent triggers and lead flows that are specifically suited to your coaching services.
Unprecedented Leverage: What Coaches Love Most About Their AI Voice Assistant
- “It sounds just like me — without the pressure of always being “on.”
- “It converted leads I would have lost and followed up faster than any VA I’ve ever hired.”
- “Just having quicker, more individualised voice responses doubled my booking rate.”
- “It made prospects feel really heard by remembering specifics from previous conversations!”
Practical Use Cases: How Coaches Are Bringing on New Clients Every Day
These aren’t just hypotheticals. Real coaches are scaling AI voice in the following ways:
- Lead Follow-Up Agent – Follows up with quiz or funnel leads right away, calls them, and speaks their name. *A hot lead should never be lost again.
- In order to preserve valuable discovery slots, **No-Show Recovery** automatically contacts missed calls and extends an invitation to rebook.
- Podcast Nurture Flow – Your voice agent follows up with lead magnets or booking options when listeners leave voicemails.
- Referral Conversion Bot – Warms up referrals right away by using your voice to greet them, explaining what you do, and inviting them to make a reservation.
- Waitlist Assistant – Turns interest into action by proactively following up with waitlisted leads when openings occur.
The Greatest Myths Regarding AI Voice (Caught!)
- **“It’ll sound robotic”** → **Nope.** We clone your tone with frightening accuracy using ElevenLabs. The difference won’t be noticeable to your clients.
- **“It will say the incorrect thing”** → **Never.** It only says what we have carefully scripted and you have approved. It is also designed to escalate complicated questions to a human.
- **“It will replace me”** → **Untrue.** It merely qualifies and nurtures leads so that you only speak with serious, ready-to-buy customers. It lets you focus on what you do best, which is coaching.
- **”It’s too complicated to set up”** → **That’s why we handle everything for you.** You don’t have to deal with the technology. Every detail is handled by our knowledgeable staff.
What the AI Voice Assistant Setup Includes: An Expensive, Done-For-You Option
Because true voice automation only works when it is fully integrated into a system, this service is only offered as part of our **Hybrid AI™ Tier**. It takes a lot of training time, thorough setup, and exact brand alignment. Mimmo personally supervises each Hybrid AITM project to guarantee that it satisfies the highest requirements for coaching conversion and strategic alignment.
- **Voice Agent Creation:** ElevenLabs creates a hyper-realistic voice clone of you.
- **Custom Script Writing:** Convincing, brand-consistent scripts that are based on your sales process and offers.
- **Logic for Objection Handling:** Intelligent processes to handle typical client issues.
- **Call Booking Flow:** Smooth connection to your calendar (e.g., GoHighLevel).
- **Voice-Triggered Lead Follow-Up:** Personalised, automated voice messages for each step of your funnel.
- **BotBuilder JSON Setup + Twilio Voice:** Complete technical setup and implementation.
- **Voice Integration:** Linked to your current CRM, chatbots, or funnels.
- **3 x Strategy Sessions:** Set aside time to improve and refine with your voice strategist.
- **Unlimited Voice Iterations:** We keep working until your voice agent sounds completely authentic and consistent with your brand.
Your Committed Project Team:
- One AI strategist
- One Professional Copywriter
- One voice engineer
- One BotBuilder Technical Expert
The entire setup and deployment process takes three to four weeks.
**Price:** **Only included in Hybrid AI™ Tier ($4,999 project)**
Voice Agent vs. VA vs. DIY: The Return on Investment Is Clearly
Task | You (Manual) | VA | AI Voice Agent
[Responses to new leads] | 3-24 hours | 1-3 hours | **Instantly**
The discovery calls are booked. You log in.
Responds to objections | You type | VA reads | **AI speaks your words**
Never forgets or sleeps |Constantly on** | Constantly on
Hourly rate | ~$150+ (lost coaching) | \$35/hr | **Least than \$2/hr (once built)**
The impact on conversion is low, moderate, and high.
You could take on two to four new high-end clients, create a new programme, or just have more freedom if you could reclaim 10 to 20 hours a month.
Developed Just for Our Hybrid AI™ Customers: Why This Is Important
Voice setup is *not* available as a stand-alone service. Why? Because true voice automation can only function **within a complete, integrated system** — your CRM, your follow-up sequences, your funnel, and your current bots.
This comprehensive, smooth integration is provided by the **Hybrid AI™ Package**, which guarantees that your voice agent actively *converts* throughout your whole business ecosystem rather than just *talking*. Maximum impact and return on investment are ensured by this integrated approach.
What Coaches Are Saying: Coaching’s Future Is Here
Case Study #1: Melbourne-based Sarah, Business Growth Coach
The issue was that, despite spending hours each week producing content, Sarah was unable to identify which emails or posts were generating discovery calls. She was making choices based more on her preferences and “gut feeling” than on facts.
Solution: We integrated social media, GoHighLevel CRM, and her email system (ConvertKit) into a single dashboard that included content tracking and lead source attribution. We have real-time funnel drop-off alerts and weekly performance reports set up.
As a result, Sarah found that 80% of her bookings came from her Wednesday newsletter, but the majority of her Instagram efforts yielded no return on investment. In just four weeks, she doubled her bookings while reducing her workload by reorganising her content schedule.
Case Study #2: Brisbane’s Daniel, Sales Coach
Problem: After downloading his free resource, Daniel had a funnel set up, but he was unable to determine why leads were becoming cold. He had no concrete evidence to support his suspicions that his emails were being ignored.
Solution: To monitor opt-ins, email open rates, link clicks, and conversion rates, we developed a full-funnel dashboard. Underperforming sequences were flagged by an alert system. In order to determine which prospects are most engaged, we also set up lead scoring.
As a result of unclear subject lines and poor call-to-actions, data showed a 73% drop-off following email #2. Within 10 days of rewriting the sequence (using AI data insights), Daniel’s lead-to-call conversion rate increased by 42%.
Case Study #3: Sydney’s Priya, Mindset Coach
Problem: Attempting to manually track performance in spreadsheets overwhelmed Priya. She felt too “non-techy” to set up systems and had no idea how her audience was interacting across channels.
Solution: Using Looker Studio and Google Analytics, we created a simple, color-coded dashboard in place of her spreadsheets. We linked her podcast RSS feed, Facebook page, and MailerLite. Every month, she got a plain-language insights summary.
As a result, Priya discovered within the first month that her podcast was subtly generating high-quality traffic that outperformed Instagram in terms of conversion. In just six weeks, she booked nine new clients by focusing on podcast promotion.
Case Study #4: Auckland-Based Leadership Coach Michael
Issue: Michael didn’t have a forecasting system when he started a new coaching programme. He wanted to know what revenue to anticipate and how many leads would actually turn into paying customers.
Solution: Using his historical CRM and funnel data, we developed a forecasting model. We established guidelines for lead scoring and produced weekly forecasts based on campaign engagement and lead behaviour.
As a result, Michael could confidently plan his cash flow and ad spend because he was able to predict a 12% conversion rate. Based on results supported by data, his launch achieved 98% of its goals and assisted him in securing two strategic alliances.
Case Study #5: Perth’s Aisha, Visibility Coach
Issue: Despite sending emails, running ads, making reels, and appearing on stories, Aisha had no way of knowing what was effective. She had no clarity and was on the verge of burning out from doing everything.
Solution: Using GoHighLevel, the Instagram API, and her newsletter analytics, we created a lead source heatmap and integrated her data. We created a weekly dashboard that tracks ROI and compares campaigns.
As a result, Aisha found that her long-form posts and free Facebook group were bringing in 65% of her clients, not her advertisements or stories. In 30 days, she tripled her long-form content, reduced her ad spend, and boosted bookings by 78%.
Case Study #6: Gold Coast Business Coaching Duo Tom & Rachel
Issue: While managing a group programme, Tom and Rachel were unable to monitor the flow of leads from their content to their email list to reservations. They did not want to learn analytics tools, but they did want to systematise reporting.
Solution: To track each lead’s journey from the initial touch (blog, social media, or advertisement) through the funnel to sale, we developed a shared dashboard. We trained their VA to track lead quality and automated weekly performance emails.
As a result, they discovered that blog readers who downloaded a particular checklist outperformed webinar attendees in terms of conversion. With less outreach, they saw a 60% increase in call bookings in less than three weeks after restructuring their lead magnets.
Uncertain Whether AI Voice Is Right for You? This is your time.
This service is intended for coaches who are committed to providing a first-rate customer experience, are ready to grow, and are sick of manual labour. It is NOT for coaches who want to greatly expand their clientele, are not prepared to invest in automation, or prefer manual procedures.
What Takes Place Following Your Free Fit Call Reservation?
We will answer all of your questions, walk you through the smooth implementation process, and outline exactly how AI Voice can revolutionise your particular coaching business during your Free Fit Call with Mimmo. No technical expertise is required; we’ll demonstrate how it operates, how quickly it can be launched, and how it will improve your bottom line by saving you 10–20+ hours a month.
What does the $247 Kickstart EngineTM Analytics Setup include?
To set up a comprehensive tracking system, you receive ten hours of dedicated VA and analytics expert time. A comprehensive performance audit, a live dashboard that is fully customised for your company, integration of email, CRM, and social media tools, lead scoring rules, automated reporting, insight breakdown, and four extras—a funnel scorecard, content ROI tracker, lead source heatmap, and a monthly metrics SOP—are all included.
Will this be too difficult for me to handle? I'm not very good with numbers or dashboards.
Absolutely not. Our dashboards are visually appealing, color-coded, and provide clear explanations in simple English. No data expertise is necessary; you will receive a straightforward weekly or monthly summary of what is working, what needs to be fixed, and what to do next.
Which tracking tools can be linked to my dashboard?
GoHighLevel, ConvertKit, MailerLite, ActiveCampaign, Google Analytics 4, Facebook/Instagram APIs, Zapier, and Google Looker Studio are among the tools that we can integrate. We can typically connect your tools if they have an API or Zapier integration.
How can I determine which content is genuinely generating sales or calls?
We use funnel tracking to determine what content prompted action and tag leads at the source. As a result, you will be able to determine whether a webinar invitation, newsletter link, or Instagram reel resulted in a reservation or sale.
Can you monitor the sources of my leads and determine which ones merit further investigation?
Indeed. To assist you in prioritising high-quality leads, we implement behavior-based lead scoring and set up automated lead source tracking. You’ll know which actions and traffic sources result in real reservations rather than just vanity metrics.
Can you still assist me if I don't yet have a CRM?
Of course. If necessary, we will assist you in selecting and configuring a CRM such as ConvertKit or GoHighLevel as part of the system. It’s usually easier to start clean than to clean up a messy setup later.
After setup is finished, do I get to keep my dashboard?
Yes, you own the dashboard. It is entirely unique to your company and resides in your Google account (or dashboard tool of choice). We’ll walk you through its use or provide optional monthly maintenance and insights.
Can coaches who are just starting out use this service?
Indeed. Actually, it’s best to start tracking correctly early on, before your systems become disorganised. Whether you’re ready to expand your team or acquire your first clients, we make it easy and scalable.
Is it possible to monitor lead behaviour and email performance using this system?
Of course. Throughout your email campaigns, we monitor open rates, click-throughs, lead engagement, and call-to-action outcomes. Your subject lines, timing, and conversion-focused messaging will all improve as a result.
When can I expect my analytics system to be operational?
After onboarding, we promise setup in no more than five days. While you concentrate on your clients, our team takes care of everything.
What happens if I don't know where my sales funnel is broken?
That is precisely the purpose of this system. Whether it’s a poor landing page, a weak follow-up email, or cold traffic, we’ll identify the drop-off points and show you how to fix them to restart conversions.
Does using this system require me to understand Google Analytics?
Not at all. We take care of the integration and setup. Even though GA4 is used in the backend, what you see is a simplified version that is clear, aesthetically pleasing, and made for coaches who are not techies.
What kinds of reports will the system send me?
Weekly or monthly automated reports will be sent to you. These consist of high/low-performing campaigns, lead source summaries, call booking trends, funnel performance, and content ROI.
If something goes wrong with my lead flow or funnel, is it possible to set up alerts?
Indeed, alerts can be set up to flag events such as a sharp decline in leads, email open rates, or booking conversions. You’ll be aware before it becomes a significant problem.
What distinguishes this from simply employing a VA to keep track of things manually in spreadsheets?
Spreadsheets created by hand are antiquated, prone to mistakes, and time-consuming. Every week, our AI-powered system saves hours by flagging insights, updating automatically in real time, and doing away with the need for manual data entry.
Could you tell me which marketing channel works best for me?
Yes, you can compare campaigns and see performance by channel (organic, paid, social, email, and referrals) in your dashboard. You’ll know what to stop doing and where to put more money.
Is a breakdown of my client journey and retention data part of this?
Yes, we keep track of everything from the first contact to the call to the close and beyond. Each stage’s conversion rates will be displayed, along with information on where customers become repeat customers or drop out.
Can I receive continuing support or is this a one-time service?
You can add ongoing analytics support, insights reviews, or hire our VA team to handle reporting and updates for you. Kickstart EngineTM is a one-time setup that costs $247 USD.
Is it possible to integrate this with your other VA or AI services to create a comprehensive marketing system?
Yes, this service easily combines with our VA implementation, email automation, and content production services. It serves as the cornerstone for creating a comprehensive performance-based marketing system.
Secure Your Place in the Hybrid AI™ Tier: Limited Supply, Strong Demand
This is a **investment in the future** of your company, not just a service. Spots are in great demand as the need for this degree of automation grows.
- Complete setup of the business system
- **Trained and deployed voice agent**
- **Booking automation + follow-up + funnel**
- **One-time Project Investment:** \$4,999
- Give us a call at **03 8583 9119**.
- Email: [support@vaforhire.com.au](mailto:support@vaforhire.com.au)
- vaforhire.com.au
Due to the lengthy voice setup process and the availability of a dedicated strategist, there are only three spots available each month. Get your competitive advantage now before your rivals do.
