AI Chatbot Management & Development for Business Coaches
While you sleep, increase lead conversion, automate follow-up, and schedule more coaching calls.
THE HARD TRUTH: As you sleep, you’re losing coaching clients.
You are not to blame.
You are unable to respond to every direct message, email, quiz, and late-night query.
But your chances?
They anticipate **zero friction**, **quick booking**, and **instant responses**.
Without a chatbot, this is what occurs:
Overnight, leads become cold.
- You neglect to follow up.
- Potential customers leave your website.
- You manually respond for hours, or you don’t respond at all.
Intelligent Coaches Are Automating Client Bookings with AI Chatbots
Furthermore, it is no longer science fiction.
Chatbots are being used to:
Quickly qualify leads
- Respond to frequently asked questions without doing anything
- Drives to booking links
- Automatic follow up
- Boost conversions by 20–40%
- Reduce administrative time by more than ten hours per week
You can now, too.
with a done-for-you chatbot system that remembers to follow up, sounds like you, and understands your business.
AI Chatbot Systems Done for You (Designed for Business Coaches)
The simplest approach to automate lead handling, save time, and expand your coaching business is to introduce our **AI Chatbot Development & Management Service**.
You receive an AI-powered chatbot that is **fully trained**, branded, and integrated. It is run by actual people.
We create bots using tools like BotBuilders, ManyChat, ChatGPT, and GoHighLevel that:
- Chat around-the-clock on your website, Facebook, Instagram, and direct messages
- Gather leads from advertisements, posts, and quizzes.
- Schedule calls straight into your calendar.
- Provide lead magnets, PDFs, links, and payment methods.
- Respond to questions and objections without getting involved.
The Reasons Business Coaches Select VAs to Hire AI Chatbots
- **Designed by Coaches, for Coaches**: We understand when to follow up, what your prospects need to hear, and how to lead them to your offer without coming across as robotic.
- **Hybrid AI + VA Management**: We combine real VA oversight with AI technology (BotBuilders, ManyChat, ChatGPT) to keep your bot current, sharp, and on-brand.
- **Outcomes That Increase Revenue**: Our goal when designing your chatbot is to increase conversions. We monitor performance and make adjustments each month for everything from quizzes to direct messages to scheduled calls.
- **Completely Handled for You** : No headaches from technology. There are no bot builders to learn. No need to write scripts. Give us your brand voice, offers, and links, and we’ll take care of the rest.
What Your AI Chatbot Is Capable Of
Instagram & Facebook DM Bot
- Manage new direct messages automatically
- Use brief questions to qualify leads
- Provide booking links, opt-ins, or offers
- Send hot leads directly to your VA or yourself.
Website AI Chat Widget
- Gather visitors and direct them to the appropriate page.
- Address common objections
- Provide booking options and lead magnets
- Increase time on site and decrease bounce rate
Sales Funnel Follow-Up Robot
- Engage those who take quizzes or download PDFs.
- Automated messaging for nurturing
- Provide CTAs with an urgency (limited spots, for example).
- Combine SMS and email for multi-channel assistance
Booking & Calendar Bot
- Connects to GoHighLevel, Acuity, and Calendly
- Manages time zone confusion
- Verifies appointments
- Notifies (optional) via email and SMS
Platforms & Tools We Use
- BotBuilders
- ManyChat
- GPT-4 and ChatGPT
- GoHighLevel
- Instagram DM API & Messenger
- Make.com and Zapier for integrations
- Google CRMs & Sheets
- Integration of Typeform and QuizFunnel
We create bots that **convert — not just chat**.
How It Operates
- **First Step: Bot Strategy Meeting**: We create a funnel map that shows you who your ideal customer is, what they want, and how to get them to make a reservation.
- **Step 2: Brand Training & Bot Building**: We create and programme your chatbot, adding your voice, offers, and reasoning, and we test it on various platforms.
- **Step 3: Start and Optimise**: After integration, testing, and launch, we track performance every week to make necessary adjustments, updates, and enhancements.
Actual Outcomes from Mentoring Customers
Mia, a Sydney-based career coach
Issue: Mia was having trouble keeping up with direct messages after hours and was losing leads overnight. Missed opportunities filled her inbox.
Solution: We created a website and DM chatbot that qualified leads, sent hot prospects to her booking page, and responded instantly.
Result:
- 22 sales calls were scheduled in 30 days.
- “I thought I was chatting with you!” said one client.
- saved more than ten hours a week on manual responses
Mia says: “My new bot scheduled four sales calls in less than 48 hours. It qualifies people more effectively than I can and responds in my tone!
Daniel, a Brisbane-based sales coach
Issue: The issue was Daniel’s excessive use of direct messages on Instagram. Every week, he was squandering hours responding to fruitless cold leads.
Solution: To handle first contact, qualified leads, and only escalated warm prospects, we developed an intelligent Instagram direct message chatbot.
Result:
- 50% decrease in DM volume
- Concentrated solely on high-quality leads
- 3x increase in scheduled calls
Daniel says: “My direct messages were a mess. My bot now manages initial contact and only forwards leads to me when they are warm. A game-changer
Lisa, an Auckland-based life coach
Issue: The issue was Lisa’s slow follow-up while administering a Typeform quiz. Her conversion rate was low, and leads went cold.
Solution: To instantly engage leads, respond to objections, and provide a booking link, we integrated a chatbot with her quiz.
Result:
- The quiz-to-call conversion rate was 38%.
- In her first two weeks, she booked 16 calls
- Reduced tech stress and quicker follow-up
Lisa says: “People respond and make reservations instantly—it’s like magic.” At last, my quiz converts.
Melbourne-based Mindset Coach Kareem
Issue: The issue was that Kareem had a lovely funnel but no follow-up. He was losing ground with leads and depending on manual email responses.
Solution: We developed a follow-up chatbot with urgency-based calls to action that interacted with leads after they completed the quiz and after they downloaded the PDF.
Result:
- Funnel conversions increased by 40%.
- Regular interaction with cold leads
- Bookings from the quiz funnel doubled.
Kareem says: “What a beast the follow-up bot is. Without my having to do anything, it bridges the gaps between opt-in and booking.
Sophie, a Perth-based business coach for women
Issue: Sophie had several offers, but she was unable to point people in the direction of the best one. Filtering leads was overwhelming her VA.
Solution: To direct users to the appropriate offer or resource, we developed a branching chatbot using lead segmentation logic.
Result:
- Qualified leads based on readiness and interest
- Increased conversion on both free and paid offers
- VA now only concentrates on hot leads. According to
Sophie: “My bot listens, directs, and gets people to the right place—it feels like a miniature version of me.”
Tom, a London-based leadership coach
Issue: Tom was giving speeches at online gatherings, but he lacked a real-time lead generation system.
Solution: We developed a chatbot that integrated with his landing page, provided a lead magnet and booking link, and engaged traffic in real time.
Outcome:
- Gathered more than 100 leads from a single webinar
- 12 expensive calls were scheduled based on chatbot responses
- Made a lead-generation machine out of a single event
Tom says: “My bot followed up in real time and brought people straight into my funnel, rather than merely hoping they would book.”
Try the Kickstart Engine™ for just **\$247 USD
A risk-free approach to AI chatbot automation for your coaching company.
Included:
- One fully configured website chatbot or direct message
- Writing and testing bot scripts
- Integration of brand voice
- Integration with your quiz or booking funnel
- Ten hours of professional VA assistance
- A half-hour strategy meeting with Mimmo
- One month of reporting and bot monitoring
- 30 days of unlimited edits
100% Satisfaction Guarantee
- Sent within 5 business days
- CLAIM YOUR CHATBOT SPOT – \$247 USD
Why This Is a No-Brainer
Do It Yourself::
- Composing scripts? Time-consuming
- Acquiring knowledge of bot platforms? Overpowering
- Handling responses? Never-ending
- Are leads getting lost in the shuffle? Remaining constant
Done-For-You:
- An automated system that is fully branded
- Integrated into your offer, tone, and style
- Run by VA professionals
- Results-oriented and continuously optimised
FAQs: Addressing Your Concerns
Is it possible for an AI chatbot to mimic my brand voice and sound just like me?
Yes, without a doubt. At VA For Hire, we create chatbot scripts that sound just like you by combining AI tone training with human editing. Your customers won’t even be aware that they are interacting with a bot.
Will you create and run the chatbot for me since I'm not tech-savvy?
100%. This service is entirely done for you. We take care of setup, integration, scripting, strategy, and continuous optimisation. No headaches from technology. No learning platforms. We take care of the tech while you concentrate on coaching.
What distinguishes this from using ChatGPT or ManyChat alone?
The software is provided by do-it-yourself tools. We provide you with the entire system, which includes tech setup, human monitoring, funnel integration, voice-matched scripting, and VA support. This is a conversion system, not just a chatbot.
Can I use this on my website as well, or is it only for Facebook and Instagram?
It functions anywhere you need it, including within your email or SMS follow-up funnel, Facebook direct messages, Instagram direct messages, and your website. We modify your chatbot according to your sales flow and lead sources.
In what ways will the chatbot help me acquire more coaching clients?
Your chatbot immediately gathers leads, qualifies them, responds to typical objections, and sends interested parties to your reservation page. Consistent calls on your calendar will replace missed direct messages, cold leads, and delayed responses.
Can I integrate the chatbot with my current funnel, quiz, or lead magnet?
Yes, we are able to integrate your chatbot with your current booking flow, lead magnet, opt-in, or quiz. We’ll make it easy whether you’re using Typeform, GoHighLevel, or another platform.
If I don't already have a chatbot funnel, will you help me create one?
Yes, every build comes with a comprehensive bot strategy session. From the initial click to the scheduled call, we will assist you in mapping out your ideal customer journey and designing your chatbot’s flow around it.
After the bot goes live, do you provide reporting or optimisation?
Of course. Every chatbot package comes with monthly performance optimisation, testing, and continuous monitoring. Based on actual data, we monitor conversions and make adjustments.
What outcomes can I anticipate from an AI chatbot?
Although results vary by traffic and niche, most coaches report higher booking rates, quicker lead follow-up, and significant time savings. For instance, one coach tripled their DM-to-call conversions, and another booked 22 calls in 30 days.
Which tools and platforms are used to create the chatbot?
We make use of industry-leading tools such as custom APIs, ManyChat, ChatGPT, BotBuilders, and GoHighLevel. In order to create bots that do more than just chat, we also integrate with Zapier, Typeform, Google Sheets, CRMs, and other platforms.
Is it possible for my chatbot to accept payments, send PDFs, and provide booking links?
Yes, your chatbot can send lead magnets, booking links, opt-ins, and even payment tool connections. We modify it to fit your calls to action and offers.
Will my calendar system (Calendly, Acuity, GHL, etc.) be compatible with the chatbot?
Indeed. To schedule calls, control time zones, and send automated reminders by email or SMS if you’d like, we integrate straight with your favourite calendar system.
What occurs if the bot provides an incorrect response or becomes stuck?
Our hybrid strategy excels in that situation. A real VA oversees and maintains each bot we create, checking its responses, updating its content, and making sure it remains accurate and sharp over time.
Is it possible to incorporate email and SMS follow-up into my chatbot?
Yes, you can continue nurturing leads after the initial chat by connecting your chatbot to multi-channel follow-up sequences using GoHighLevel, Zapier, or your current CRM setup.
What does the $247 Kickstart EngineTM deal include?
One fully configured chatbot (website or direct message), voice-aligned scripting, complete funnel integration, ten hours of professional VA assistance, a half-hour strategy session, a month of monitoring, and thirty days of limitless edits are all included.
How long does it take for my chatbot to go live?
After your onboarding session, we deliver your complete chatbot system in 5 business days. Everything is quickly set up, tested, and operational.
If I'm not satisfied with the chatbot, is there a guarantee?
Yes, we do have a 30-day money-back guarantee. We’ll give you a refund without asking if you’re not happy.
After the chatbot is created, can you teach my VA how to operate it?
We can either handle the bot’s management going forward or give your VA comprehensive SOPs and optional training so they can confidently take over.
After the first month, do you provide continuing chatbot management?
Yes, in order to maintain your system’s long-term conversion, we provide reasonably priced monthly chatbot optimisation and VA support packages. You won’t ever have to be concerned about broken flows, missed leads, or updates.
LIMITED SPOTS: This Month Only 4 New Bots
To guarantee complete personalisation and outcomes, we only construct **4 chatbot systems per month**.
- Call: 03 8583 9119
- Email: support@vaforhire.com.au
- RESERVE YOUR SPOT – \$247 USD
Are You Prepared to Scale, Automate, and Convert?
Leave the busy work to your AI chatbot —
so you can stop chasing leads and concentrate on changing lives.
Today, let’s construct your **Client-Booking Bot**.
- 30-Day Money-Back Promise
- Five-Day Turnaround
- \$247 USD-Inclusive
- CLAIM YOUR AI CHATBOT NOW
Would you like this version to be converted into a complete lead-generation funnel with follow-ups and bot JSON flow export, or should it also be ready for GoHighLevel formatting?
